The Hidden Dangers of the Manual Approach
A case study, done by our team, identified that manual processes often lead to inaccurate user and permission lists. When IT teams have to manually export user data from dozens of SaaS applications, they are working with a snapshot in time that becomes stale almost immediately. This creates several critical risks:
- Privilege Creep: Employees accumulate access as they move through different roles, eventually holding a “toxic” combination of permissions they no longer need.
- Offboarding Blind Spots: A contractor or employee leaves, but because their access wasn’t documented in a central place, their credentials remain active—sometimes for months.
- The “Audit Nightmare”: Preparing for audits like SOX or NIS 2 can take days or even weeks of manual data gathering, only to present auditors with inconsistent or incomplete records.
How Squarum.com Solves the Manual Mess
Squarum acts as a single “source of truth” for application access. Instead of chasing application owners for manual exports, Squarum streamlines the intake:
- Unified Data Collection: Application owners import user lists directly into a single platform.
- Standardized Review Workflows: The review team can view all access data in a unified format, making it easy to spot anomalies at a glance.
- Automated Notifications: No more manual email chains; Squarum automatically notifies owners when it’s time to review, ensuring nothing falls through the cracks.
By moving from spreadsheets to a specialized platform, organizations reduce the “blast radius” of potential breaches and turn a week-long audit prep into a few clicks.